CAREERS

EVENTS & MEDIA ASSISTANT 

Vivacity Media Group is looking for an enthusiastic, proactive, highly-organized and detail-oriented Events & Media Assistant to support the team in event planning & coordination, press ticketing, and media list management for the agency’s Broadway, Off-Broadway and Institutional Theater clients.  

Job Responsibilities of the Events & Media Assistant Include (but are not limited to): 
■ Composing & distributing press invitations and red carpet media alerts for all client shows and events, and overseeing each corresponding response form and attendance list
■ Managing all incoming press ticket requests in a timely manner, corresponding with members of the media and providing all essential details for attendance.
■ Serving as the primary box office liaison for the Vivacity team, confirming ticket reservations for all client shows
■ Coordinating with event vendors (such as signage printers, red carpet rental companies, hair & makeup artists, and stylists) in preparation for opening nights and press events, and providing on-site assistance to the team at those events
■ Creating & distributing celebrity invitations for red carpet events, managing responses and correspondence with their representatives, and updating clients on the status of invites.
■ Hiring house photographers and videographers for client events, and organizing approved assets like photo/video materials after the fact, for distribution to press and talent
■ Researching new press contacts and story ideas, and keeping the company database of press contacts & awards nominators/voters up to date
■ Occasionally overseeing on-site press access at the theater, such as talent interviews or photo/video shoots, to ensure activity is kept to agreed parameters and schedule. 

Job Requirements:·      
■ 2 yrs experience in PR, marketing, events, producing, ticketing, or office administration required.
■ Bachelor’s Degree in PR, Communications, Marketing, Business, Journalism, English, or Theater, is recommended (but not required).
■ Proficiency with Microsoft Word, Microsoft Excel, Google Forms, Google Sheets, Google Docs, Dropbox, Instagram, Canva, and Slack.
■ Exemplary skills in task management, organization, confidentiality, and attention to detail·
■ Excellent writing, conversational, and relationship-building skills
■ Ability to maintain a positive attitude under pressure.
■ A passion for theater! 

Salary:  $44,000 + overtime pay and benefits 

This is a full-time, in-person, salaried position, with the possibility of occasional remote days upon supervisor approval. Regular office hours are 10am-6pm, Monday through Friday. Intermittent evening and weekend work is required when on-site presence is needed for major events and press activity, such as opening nights, critics performances, celebrity photo ops, red carpets & press junkets, and awards season activities – for which the employee would receive overtime pay. Additional benefits include a 401(k) retirement savings program, a PTO package (vacation, holidays, remote days, sick days), and complimentary tickets to theater shows. 

PRESS INTERN

Vivacity Media Group is looking for an enthusiastic, proactive, and detail-oriented Press Intern to provide assistance on publicity campaigns for the agency’s Broadway, Off-Broadway and Institutional Theater Clients.  As a boutique agency, we offer the opportunity for interns to be fully immersed in the inner workings of our PR operations, gaining experience in a wide range of activities – from daily account administrative responsibilities, including media outlet research and monitoring & clipping of client press coverage, to providing on-site assistance at client- and press-facing meetings and events. As vital members of our team, interns have an opportunity to learn public relations practices in a hands-on manner, as well as observe how the network of theater professionals work together to launch a show – from PR to producers, marketers, managers, creatives, performers, crew, and more!

Job Responsibilities of the Press Intern Include (but are not limited to):

• Assist with the monitoring, clipping, and indexing of daily client press coverage.
• Research new media contacts, story trends, and potential pitch opportunities for clients
• Update media contact lists
• Assist in the planning, organizing and execution of press events, photo shoots, client interviews and other activities
• Stay informed of industry news/social media conversations, and organize company charts & documents as needed
• Assist in planning and implementing social media activity for Vivacity channels
• There will be opportunities to observe interviews, photo shoots, and other press/performance events.

Job Requirements:

• Bachelor’s Degree or Current Major in PR, Communications, Journalism, Marketing, English, or Theater, is recommended (but not required.)
• Proficiency with Microsoft Word, Microsoft Excel, Twitter, Instagram, and a basic understanding of Adobe Photoshop.
• Ideal candidate has exemplary skills in task management, organization, confidentiality, and attention to detail
• Excellent writing, conversational, and relationship-building skills are a plus
• Ability to maintain a positive attitude under pressure.
• A passion for theater!

This is a paid internship, on an hourly structure.  Full-time and part-time internship roles are available. Regular office hours are 10am-6pm, Monday through Friday, but for part-time applicants, we can be flexible and build a schedule around school or other regular commitments.

Vivacity office activity is in person, with occasional remote work possible upon supervisor approval.

On rare occasion, evening and weekend work is requested for major events, like opening nights or critics performances – dates will be provided with advance notice.